The office assistant’s job consists of day-to-day office operations that the office manager might delegate.
It includes answering phones, scheduling, filing documents, handling fax and email communication, coordinating meetings and operations, etc.
Job Interview Questions and Answers
for an Office Assistant
Question: What can you tell me about time management in relation to the job of an office assistant?
Answer: Time management is crucial for any office assistant, who successfully coordinates and carries out many tasks simultaneously. Office assistants are often actively involved in managing the time of other office staff and managers. To be able to do that one must be able to manage his/her own time.
Question: Do you think it’s important to maintain cleanliness in and around the office?
Answer: Besides duties like handling calls and other forms of communication, managing documentation, coordinating events, etc., an office assistant maintains an efficient and pleasant working environment by keeping it fresh and free of clutter.
Question: What are significant characteristics for a successful office assistant?
Answer: Besides time management and cleanliness, an office assistant has excellent verbal and written communication skills to effectively coordinate activities between the office manager and his business colleagues, present reports, send and answer emails, etc.
Question: What office-related software are you proficient with?
Answer: An office assistant is able to use various standard communication software, such as – emailing tools, Messenger, and Skype. Moreover, he/she is able to type and be proficient in Word, Office, PowerPoint, Excel, etc.
Question: What kind of documents do you have experience writing?
Answer: Office assistants typically write any or all of the following: thank-you letters, newsletters, labels, donor and annual reports, emails, messages, fax messages, etc.
Job Interviews for Clerical/Administrative Positions