The job responsibilities of an executive assistant (otherwise known as president, CEO assistant, or CEO Secretary) are extensive.
He or she assists the executive with his or her daily tasks and functions, including managing contacts, tracking budget, scheduling meetings, preparing proposals and presentations, travel arrangements, and e-mailings. The executive assistant is required to have excellent organization abilities, interpersonal skills, and effective writing skills. He or she also needs to communicate effectively with cross-company internal activities.
This article reviews some of the most common job interview questions for executive assistants and provides tips on answering them.
You may also be interested in reading the article, “Administrative Assistant Interview Questions.”
Sample Interview Questions for Executive Assistant
Tips on Answering
- Can you describe your normal daily duties in your previous position?
- What practices do you use when asked to prepare curtain duties, such as meetings, travel schedules and bid/proposals?
- Describe your typical workday communicating with different departments, executives, people, and customers?
- Are you comfortable working in close contact with the CEO and running the forefront on all projects?
- How do you organize monthly management reports and keep the information tables turning efficiently?
- Has your ability to maintain confidentiality ever been judged?
- When working in a discreet or confidential manner, what disciplines do you practice?
► Answer: If your current or past experience conforms to the position, you should briefly describe your background and the related responsibilities.
In fact, the interviewer wants you to tell about yourself – your greatest achievements as a manager assistant and how efficiently you performed the various tasks required for the position.
You should demonstrate that you are detail oriented and confident in providing higher quality benefits to your superiors.
You can describe the working relationship with your chief executive, including workload management, organizing reference material for bids/proposals, outlining new business opportunities, and tracking progress on all up-to-date projects.
Refer to the administrative assistant interview for more general questions.
Technical interview questions
for administrative assistant position
CEO assistant, or executive secretary
- What are your computer skills? Did you use PowerPoint for preparing presentations?
- Do you have experience in staff management, IT, or business intelligence?
- Are you familiar with preparing background searches?
- How do you research organizations and individuals prior to meetings?
- How did you compile reports and communications for your superior or CEO?
- What file management practices do you use?
- What marketing materials, such as newsletters and press releases, have you prepared?
- Have you prepared fund proposals?
Refer to the administrative assistant interview for tips on answering these questions.
Administrative Positions – Job Interviews