There are several documents during the hiring process that would need to be created by the prospective employer. These documents start from documents that would flesh out the position’s requirements to the interviewing documents, and finally the job offer and the contract.
Once the person is given the job offer letter and accepts it, more often than not, the company deems the position to be filled.
However, there may be some cases that the job offer letter serves as a draft paper as part of the salary negotiation between the employer and the candidate.
This article provides the basic information and a sample of job offer letter that can be used also as a salary negotiation letter.
Basic Information for the job offer/salary negotiation sample letter
Here are some important aspects of a job offer letter template:
Job position: The first aspect that the job offer letter should put across is the job title and a brief Key Responsibilities paragraph. This should be same as the KRAs decided during the initial interview process.
Documentation/Reader Interaction: Once the person gets a job offer letter. He or she should know for sure what he/she has to do to take it ahead. Any documentation that has to be provided or activity that has to be performed should be expressly denoted in the job offer.
Read – job offer acceptance letter sample
Specific terms: the job offer should include some job terms and conditions that the employer finds important to indicate. These terms are for the employee to consider before signing the job contract.
Timelines: Another important aspect is the timelines. The job offer letter should inform the reader about the last date when the documents and other activities have to be completed.
Sample: job offer letter and salary negotiation letter
The following is a draft for two purposes –
A. salary negotiation – sample letter
B. Job offer letter template
Please edit according to you needs:
ABC is pleased to offer you “the job title” at “department”.
The required responsibilities are as follows: a, b, c, d.
Should you accept this job offer and after a detailed job contract will be signed on your hire date, you’ll be eligible to receive the following main terms and conditions –
• Base Salary: Month gross salary of $x, paid in monthly instalments to your bank account. The salary is subjected to taxes and other withholding deductions as required by law.
• Benefits: Standard benefits include the following:
1. Retirement and health/life and disability insurance
2. Sick leave
3. Vacation days
4. Car/travel and telephone expenses
5. Other expenses
In accepting our job offer, please send us the following documents within 5 working days:
Job offer acceptance letter ..
In accepting our job offer and until you sign the job contract, you certify your understanding that your employment has not entered into a contract regarding the terms or the duration of your employment.
We at ABC hope that you’ll accept this job offer.
In case you have questions and concerns, please feel free to call our secretary or me.