A company is made of several people who handle different positions. Each of these positions holds a certain responsibility and has its importance to the organization.
Out of these may, the Project Manager is one of the most important roles within the company. As the name suggests, the Project Manager is basically a person who handles, manages and ensures the timely delivery of the project.
The article provides general job description for senior project managers and discusses the responsibilities and requirements for project management positions.
This article can be applied for any organizational roles such as – product mangers, program managers, project leaders and IT managers.
Job Description: Project Management typical Duties and Responsibilities
The primary challenge of the managing a project is to achieve all of the project goals while considering the predefined three project constraints – the scope, the time, and the budget.
Here are the responsibilities as general job requirements for project management positions:
First mile stone of a Project:
• Preparing and defining the project scope of work, financial plan, its goals and deliverables.
• Assigning responsibilities.
• Identifying the resources’ requirement.
During the project – Leading full-scale of project plans and executions:
• Managing all aspects of the project business plan and budget.
• Leading the operational, financial and technological aspects of projects based on timelines and work plans.
• Coordinating directly and indirectly with project staff to ensure successful completion of the project – Directing, supervising, supporting and coordinating the project team members/staff.
• Tracking project deliveries using project management tools.
• Managing the design of the project documents to monitor project performance and data stored.
• Resolving, tracing and escalating critical issues to minimize project risk factors.
• Preparing the QA of the project.
• Communicating intensively with clients, sub-contractors and vendors to establish cordial/effective working relationship.
• Reporting on project progress and communicated relevant information to superiors and company management.
• Performing the Provisional acceptance and final acceptance procedures.
End of Project:
• Ensuring that the financial issues finalized.
• Coordinating the lesson learned process.
• Followed up with clients to verify satisfaction.
Some of the key Skills required for a Project Manager role
• Ability to initiate/manage cross-functional teams and multi-disciplinary projects.
• Possesses Critical thinking, decision-making and problem solving skills.
• Conflict resolution.
• Planning and organizing.
• Excellence Personal Communication skills.
• Leadership: Influencing, negotiating and delegating abilities.
• Tolerant to stressed situations.
Key roles of a Project Manager
Project coordinator and team Management:
It is the responsibility of the project manager to ensure that the project is managed and executed in the proper manner. In fact, the project manager is a team leader and the ‘boss’ of the team.
Managing the team and managing the project has a lot of aspects and responsibilities attached to it, as it involved managing not only the team (directly or indirectly) but also the project’s assignments.
The project manager should ensure that every team member and their abilities are used to the optimum, so that the assignments are completed in an optimum way.
A team is made up of various individuals, who come from different walks of life. There are bound to be some differences between the team. As a project manager, it is the responsibility of the manager to ensure the smooth interactions between the project’s team members and that the differences do not have any effect on the quality of the project itself.
Read more: Teamwork motivation: how to motivate a team.
The project manager is also the leader of the project. S/he should lead by example, and create situations where the team staff look up to the project manager and try to emulate their positive traits. This will certainly have positive effects on the team as well as the project and its assignments.
Therefore, leading by example is one of the most important roles of project managers.
Read more: how to lead a team effectively.
Single Point of Contact:
Any project requires communication and information flow that has to be infused into the team in a systematic and scheduled manner. Information related to assignments is critical to the project success.
If the information is not given to the right person, at the right time and in the right manner, the entire assignment stands at risk. Therefore, it is important that the Project Manager should work as a single point of contact for any assignment.
Also, in an assignment with different stake holders, it is a possibility that each of them have a different idea and thoughts about the project. This may lead to a scenario where the team is getting information from all the stake holders, and the lower rung team members are quite confused about what to follow. Therefore, the project manager should act as the single point of contact, and any information provided through the project manager should be considered as final and binding. Being the single point of contact should be one of the most important responsibilities of a project manager.